Chelan County seeks to retain a qualified consulting firm to provide professional services for the review of Vacation/Short-term rentals; including existing conditions, impacts, regulations, and long-term monitoring through code compliance.
Qualified consultants will have experience with data collection and analysis, facilitation of public meetings, preparation of code regulations, compliance review, and familiarity with the Washington State Growth Management Act, the Shoreline Management Act, International Building Code, the International Residential Code and the International Fire Code.
SUBMITTAL RESPONSE
All proposers shall submit six (6) bound copies of the proposal to Community Development Department by the advertised deadline. It is the proposers’ responsibility to deliver proposals to the specified location prior to the date and time for acceptance. The County is not responsible for lost, misdirected, or submittals delivered after the deadline.
Proposals shall include the following information:
- A cover letter/statement of interest and introduction indicating the firm’s interest in the project and highlighting its qualifications to perform this project. A summary of firm’s experience in requested service areas and the availability of the firm to complete the work within the stated time period.
- Statement of qualifications, including related experience with similar types of projects and specific qualifications or brief resumes of key team members such as proposed Project Manager, Project Principal, sub consultant firms, etc. arranged in a Team Organizational Chart.
- A recommended scope of work and description of the methodology proposed to use for each task and anticipated deliverables.
- Up to three examples of similar projects.
- A minimum of three references relating to completed projects similar to the proposed project with full name, title, address, phone and e-mail addresses.
RESPONSES DUE
Submittals are due no later than 5:00 p.m. on Friday, May 11, 2018 to:
Community Development Director
316 Washington Street, Suite 301
Wenatchee, WA 98801
Questions may be directed to Lilith Vespier via email at lilith.vespier@co.chelan.wa.us or by calling 509-667-6586. All questions and answers will be posted on the department web page: http://www.co.chelan.wa.us/community-development.
GENERAL BACKGROUND
Chelan County is the lead agency for this project. The proposed areas of impact may include all of unincorporated Chelan County including the Urban Growth Areas for the Cities of Cashmere, Chelan, Entiat, Leavenworth, and Wenatchee and the communities of Manson and Peshastin.
It is estimated that Chelan County has approximately 1,200 vacation rentals in the winter months and twice as many in the summer months. These vacation rentals are spread throughout the County and impact the quality of life for the surrounding property owners. Current concerns include, but are not limited to, noise, traffic, trespassing, failing septic systems. Additionally, most vacation rentals were permitted as single-family residences and have not been reviewed for building and fire regulation compliance resulting in concerns for public safety.
Each time a single-family residence is converted to a vacation rental the use of that structure to meet the local housing needs is unfulfilled. The consultant shall provide data and analysis regarding housing stock and housing infrastructure impacts.
If new code amendments are recommended, the County has concerns about addressing vacation rental compliance under the current compliance process. The County has a back-log of code violations and is seeking recommendations on the best ways to address vacation rentals.
County staff will play a proactive role in the managing the planning process and a co-lead role in drafting final documents and presentations.
SELECTION PROCEDURE AND CRITERIA
The basis of award will be to the respondent receiving the most points from a five person panel based on the following criteria:
1. Qualifications of the firm. (Staff strength & experience with similar projects) (Maximum 40 points)
2. Work Plan and Approach to Project. (Maximum 40 points)
3. General familiarity with the Project and community. (Maximum 10 points)
4. Past Performance/References. (Maximum 10 points)
The County notifies all respondents that it will affirmatively ensure that in any contract entered into pursuant to this RFQ, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit a Statements of Qualifications in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. Additionally, selection is not based on the lowest cost proposal.
RIGHT TO REJECT
In evaluating the proposals and selecting a consultant, the County reserves the right to:
- Not award a contract for requested services.
- Waive any irregularities or informalities in any proposal.
- Accept the proposal deemed to be the most beneficial to the public and Chelan County.
COST OF PREPARATION OF PROPOSAL
The County will not pay any costs incurred in the preparation, printing, interview, or negotiation process. All costs associated with preparing and presenting proposals shall be borne by the proposing consultants.
REQUEST FOR PROPOSALS IS NOT A COMMITMENT
This Request for Proposals is not a contract or a commitment of any kind by the County and does not commit the County to award a contract or to pay any costs incurred in the submission of a proposal. All proposals will become the property of the County, and are subject to the disclosure provisions of the Public Records Act (Chapter 42.56 RCW), no proposal shall be disclosed until after a contract has been executed between the County and the winning proposal.
PROFESSIONAL SERVICES AGREEMENT
The consultant awarded the proposal shall be required to enter into a Professional Services Agreement with the County to perform the work in accordance with the terms specified in this Request for Qualifications and all other terms as specified in said Professional Services Agreement.